Examination Rules: Appointment of Examiners; Their Duties and Powers: Federal Board of Intermediate and Secondary Education Islamabad Pakistan (Matric FSc FA Secondary School Certificate SSC-I and SSC-II, Higher Secondary School Certificate HSSC-I and HSSC-II Examinations Result syllabus model paper)
CHAPTER â€“ 7
APPOINTMENT OF EXAMINERS; THEIR DUTIES AND POWERS
a. Examiners i.e. Paper Setter, Head Examiner, Subâ€‘Examiner and Practical Examiner shall be appointed annually. However those appointed may be considered again for the following year or years subject to maximum of 3 consecutive years from first appointment.
b. No person shall claim examiner-ship as a matter of right and shall approach the Controller of Examinations (Secrecy) or the Chairman for this purpose.
c. The Head of the Institutions through their Directorates shall recommend to the Board names for appointment as Examiners in their respective subjects.
d. The number of Examiners to be included in the approved panel shall be as follows:
(1) six names per paper in the case of Paper Setter;
(2) Triple the number of vacancies in case of Head Examiner;
(3) 50% more than the number of vacancies in case of Sub-Examiner.
e. The recommendations of the Head of Institution/ Directorates for appointment as Head Examiner, Subâ€‘Examiners/Practical Examiners shall be scrutinized by the committee constituted under Controller of Examinations (Secrecy), in respect of eligibility of the person or persons and shall place a panel of examiners before the Chairman for approval.
f. In case of emergency when there is no time to make the appointment of Paper Setters and Head Examiners through Appointment Committee, the Chairman shall have the power to make such appointments, in consultation with the Controller of Examinations.
g. The recommendations of the Head of Institutions/ Directorates, with regard to the appointment of Paper Setters shall be scrutinized by the office in the light of information available and is then placed before the Committee for appointment of Paper Setters for approval.
h. The Committee for appointment of Paper Setters shall consist of the following Members of the Board:
(2) Deputy Secretary, Ministry of Education, Islamabad.
(3) Director General, FGEl, Islamabad.
(4) Director Education, Naval Head quarters, Islamabad.
(5) Director Education, FGEI, GHQ Rawalpindi.
(6) Director Education, PAF Rear Air Hq. Peshawar.
(7) Two senior Principals of institutions under Board of Governors not covered in (3) to (6) above.
i. No person shall be appointed as examiner whose near relative (wife, husband, son, daughter, adopted son, adopted daughter, grandâ€‘son, grandÂ daughter, brother, sister, nephew, niece, grandâ€‘niece, grandâ€‘nephew, uncle first cousin, sonâ€‘inâ€‘law, brotherâ€‘inâ€‘law and sister in law, etc.) is appearing in the examination. Each examiner shall be required to submit a declaration that he has not coached any student(s) for the examination nor shall he engage himself in the tuition work during the period of his appointment as an Examiner/Practical examiner, however the Chairman may relax this rule under exceptional case.
j. A person can be appointed as an examiner in one paper only at the time in an examination either at the HSSC or SSC level.
k. No person shall, ordinarily, be appointed as a Paper Setter or HeadÂ Examiner if, he has not worked as subâ€‘examiner for at least five years. However, the Chairman shall have the powers to waive off this condition, in exceptional cases.
l. No person shall be recommended for appointment or be appointed as Examiner against whose work, in any previous examination has been an adverse report or an enquiry pending or a disciplinary action has been taken by the Committee or the Chairman.
m. The recommendations of the Head of institutions/ Directorates in regard to appointment of Examiners shall be kept secret by all concerned so long as it is necessary and there after they shall be kept and treated as confidential. These documents are immune to inspection, comments and utilization other than the purpose for which they have been drawn out by any person or authority other than the Controlling Authority, the Board and the Academic Committee.
n. The examiners shall receive such remuneration as the Board may fix from time to time.
o. The Board may frame rules from time to time governing the appointment, removal and control of examiners and the manner in which they shall be required to function.
p. The Chairman shall have the power to cancel the appointment of an examiner without assigning any reason.
7.2 Qualification of Examiners
The following shall be the minimum qualifications of persons to be appointed as Paper Setter/Head Examiner/Subâ€‘Examiner/Practical Examiner, for the SSC and HSSC examination of the Board, provided:
a. That the required experience as teacher and examiner may be relaxed or waived off by the appointing authority in case of educationists, eminent persons, scholars and working/ retired teachers.
b. Teachers possessing the requisite qualifications and posted in the Department of Education, Educational/Scientific and Research institute/ organization and recognized institutions of another university or Board.
|State and Assignment||Academic
|Experience as Examiner in the Board|
|1||Paper Setter/ Head Examiner||Graduate with Diploma / Degree in education||10 years or more in the relevant subject.||5 years|
|2||Subâ€‘Examiner||Do||3 years or more in the relevant subject.||Nil|
|3||Practical Examiner||Do||3 years in the relevant subject, relaxable up to 1 year, if necessary.||Nil|
|1||Paper Setter/ Head Examiner||Master Degree or equivalent in the relevant subject. Degree/Diploma in Education preferred.||10 years or more||5 years|
|2||Subâ€‘Examiner||Do||5 years or more||Nil.|
|3||Practical Examiner||Do||3 years||Nil|
7.3 Instructions for Paper Setters
a. TYPEWRITTEN OR MANUSCRIPT
(1) The question paper should be clearly written or typed by the paper setter himself on one side of the paper so as to ensure accuracy in printing.
(2) Care should be taken to see that no mistake (spelling or technical) is left unchecked. The Paper Setter himself shall be responsible for any mistake.
b. DIAGRAM OR MAP
If a diagram or map is included in any question it should be on a separate chart of paper and attached to the question paper, and reference of the diagram should be given under the respective question, and at the top of the diagram also reference to the question should be given.
c. GRAPH PAPER, LOG TABLE ETC
Whenever any Material e.g. Graph Paper, Drawing Paper, Log Table is to be supplied to the candidates with the Question paper, clear written instructions should be given to the Controller of Examinations separately and on the question paper also.
d. TIME TO SOLVE QUESTION
The time which the Paper Setter takes to solve a question or the time which he estimates as necessary for answering the prescribed questions in general be given as a schedule and appended (Questionwise) separately to the Question Paper.
The paper setter in Mathematics, Accountancy, Auditing, Statistics and Science subjects should send solutions of mathematical questions or problems alongwith the question paper, which should be strictly within the prescribed syllabus.
f. LENGTH AND NATURE OF QUESTION PAPER
The Question Paper should be set such that which an average candidate can reasonably be expected to answer within the time allotted. The questions in each subject, shall be fairly distributed over the whole course in that subject and shall conform to the regulations laid down for the particular examination.
g. INSTRUCTIONS FOR EXAMINERS
Paper Setter is required to send detailed Marking Scheme for Examiners alongwith Question paper.
h. SAME TYPE OF QUESTION PAPER
Examiners shall, as far as practicable, should maintain the standard (degree of difficulty) conforming to the previous years, but may not repeat the questions set during the previous years.
i. ENGLISH AND URDU VERSION OF QUESTION PAPER
The Language of questions should be simple, precise yet chaste. The Urdu version should be equally good and it must correspond with the English version.
j. OTHER IMPORTANT INSTRUCTIONS
The Paper Setter should also comply with the following instructions particularly:
(1) To give at the bottom of the OFFICE COPY of the question paper in case of questions and extracts full reference to the books from which they are taken, indicating the edition used and the page on which they occur.
(2) To enclose the question paper in the special envelopes (inner covers) provided for the purpose and the inner covers should be properly sealed and the particulars on the covers duly completed and then both the covers, the OFFICE COPY and PRESS COPIES, should be put in cloth lined envelope which should also be seated.
(3) To destroy any extra copy of the question paper framed by him and all rough drafts and memoranda connected therewith.
(4) To initial all corrections without exception.
(5) To sign at the bottom of each sheet of the OFFICE COPY of the question paper.
(6) NOT TO SIGN or mention their names at any place in the PRESS COPY of the Question Papers or on the inner cover.
(7) Finally the OFFICE COPY and PRESS COPY of each paper be tallied with each others as to see that there is no difference of any sort, between them, left unchecked.
k. DISTRIBUTION/ ALLOCATION OF MARKS
The marks assigned to each question are to be shown in the margin and these marks should total up to the maximum marks allotted for that paper.
Paper Setter should keep secret the fact of his appointment as a paper setter. Care should be taken that no indication of any kind is given to any person, directly or indirectly.
m. POWERS OF THE BOARD
The Board reserves the right to modify or not to list paper without disclosing reasons to the Paper Setter. However, decision will be taken on merit of the case by the Chairman.
n. SYLLABUS ORIENTEDâ€‘QUESTION PAPER
The question paper should cover the entire syllabus.
o. WEIGHTAGE AND NATURE OF OBJECTIVE TYPE QUESTIONS
The type of objective questions should be in the form of â€œMultiple Choice, and Short Answersâ€ type questions. Each paper must consist of the following three types of questions:
(1) MCQs with weightage of 20%
(2) Short answers with weightage of 50%
(3) Essay type with weightage of 30%.
7.4 Assessment of Answer Scripts
a. All examiners i.e. Paper Setters, Head Examiners, Subâ€‘Examiners and Single Examiners will deem it a sacred duty to keep their appointment strictly confidential.
b. If any answerâ€‘book or a packet thereof has been mis-delivered to an Examiner, he should at once report to the Controller of Examinations (Secrecy) and send the answer books to him without delay. All expenditure in this regard will be born by the Board.
c. When an Examiner foresees that owing to his illness or to any special circumstances, it would be impossible for him to finish the work completely to his satisfaction, he shall return the unmarked answer books to the Controller of Examinations (Secrecy) forthwith with a covering letter explaining the circumstances under which he is unable to do the job.
d. An Examiner should promptly communicate any change in his address to the Headâ€‘Examiner and to the Controller of Examinations (Secrecy).
e. The Examiners should preserve with them all the documents relating to the correspondence regarding examination etc, for a period of six months after the declaration of the results, which may be called if needed by the Board.
f. Answer books should be dispatched by registered post to their destination with full consideration to economy and speed. Test installments should be sent to and returned by the Head Examiner to the Examiner invariably by registered post or in person if both are at the same place.
g. Except in the case of parcels delivered by the Subâ€‘Examiner to a HeadÂ Examiner or vice versa by hand, the answer books should be tied securely with string and then packed in durable cloth and sealed. While sealing the packet great care should be taken to ensure that there is no possibility left for removing the answer books without breaking one or more seals or tearing the cloth. The sealing wax should be impressed on all sides at distances of not more than two inches.
h. Award lists and answer books may be delivered personally or through a reliable messenger to the office in case the Head Examiner/ SubÂ Examiners reside in Islamabad/ Rawalpindi. It is however, important that all answer books delivered at the Office should be sealed in the same manner in which they should normally be sealed, if sent by post. Conveyance charges will be paid as admissible under rules.
i. Each page of the Award List, should bear the signature of the SubÂ Examiner, the Headâ€‘Examiner, and the Assistant to Headâ€‘Examiner (Checker). Blank page must not be signed at all. The blank space may be crossed (struck off) to eliminate the chances of postscripts.
j. A Headâ€‘Examiner who is not entitled to engage Assistant shall send all the answerâ€‘books as well as their awards to Controller of Examinations (Secrecy) directly. The packets containing answerâ€‘books must invariably be subscribed â€œTO BE CHECKED IN THE OFFICEâ€. These answerâ€‘books shall be checked in the office by the Checking Assistant appointed by the Controller of Examinations in consultation with the Chairman.
k. Examiner shall report to the Controller of Examinations (Secrecy), by name, the case of a candidate who:
(1) communicated or attempted to communicate with him by any means with the intention to influence him in the award of marks and/ or pressurized him or threatened or used other unfairness for that purpose.
(2) uses obscene language in the answer book.
(3) marks in his answerâ€‘books particular identification or signatures, which tend to identify his answer book or help to reveal his identity.
(4) in his/her opinion has copied his/her answer or any part thereof from another candidate or from any book, material or other source.
(5) has attached to his/her answer book a paper not belonging to his/her answer book or to the continuation sheet/ supplement normally supplied by the Superintendent.
(6) replaces his/her answer book/ examination sheet or makes any attempt to do so.
(7) has removed a leaf or its part thereof from the main answer book or the continuation sheet (supplement).
(8) has in the opinion of the Examiner used any other unfair means.
Such reports shall invariably be accompanied by the answerâ€‘books concerned. In the general lot of answerâ€‘books sent to the Headâ€‘Examiner a duplicate copy of the report sent to the Controller of Examinations, in case of k. (3 to 8) may also be attached with the answerâ€‘book concerned.
l. There is no rule of â€œdroppingâ€ a paper, even if a candidate has crossed a portion or all of the answerâ€‘book, the same may be assessed ignoring the intention of the candidates from treating it as having dropped the paper.
7.5 Instructions for Subâ€‘Examiners
a. The subâ€‘examiner on receipt of answer books shall: Â
(1) examine its seals and if the cover or the seals are found to have been tampered with, remove the contents without breaking the seals and dispatch the empty cover immediately to the Controller of Examinations (Secrecy) with full report.
(2) arrange the answer books in serial order and compare the roll numbers on the answerâ€‘books with the. roll numbers given in the invigilators reports supplied along with answerâ€‘books, keeping in view, the roll numbers of the absentees. In case any discrepancy is detected, the Subâ€‘Examiner shall report their details to the Controller of Examinations (Secrecy) at once.
(3) acknowledge the receipt of answer books under registered cover to the Head Examiner as well as to the Controller of Examinations (Secrecy) in a proper form supplied by the Office.
(4) proceed to examine and mark test installment of 15 answerâ€‘books, and dispatch the same, within 48 hours of receipt of the packet, to the Headâ€‘Examiner for checking. This approved test installment will be treated as a specimen of standard of the assessment and should be retained by the Subâ€‘Examiner for reference, till the entire work is completed and it should be dispatched to the Headâ€‘Examiner along with the last installment of the answerâ€‘books.
b. A Subâ€‘Examiner, who fails to receive any intimation about the test installment from his Headâ€‘Examiner within five days after dispatch to the Headâ€‘Examiner should communicate this fact to the Controller of Examinations (Secrecy).
c. Whenever the marks recorded originally on the title page of answerâ€‘books are to be altered subsequently for any reason, the original marks should not be erased or overâ€‘written. The Examiner should draw a line crossing the marks to be corrected in such a way that what has been cancelled is still legible and then post fresh marks in place of the corrected ones, and put his signatures against the cancelled ones.
d. Each answer book should bear the signature of the Subâ€‘Examiner at the appropriate places provided for the purpose.
e. The Subâ€‘ Examiner should send the assessed answerâ€‘books necessarily in two installments at suitable intervals to the Headâ€‘Examiner within the prescribed time. Awardâ€‘lists be sent along with the last installment in the following manner.
(1) The Subâ€‘Examiner at the end of assessment shall send immediately, Award-III to the Assistant Controller of Examinations (Secrecy) by name.
(2) The Subâ€‘Examiner after sending Awardâ€‘III to the Boardâ€™s office shall send the awardâ€‘II and awardâ€‘I (Controllerâ€™s copy) directly to his Head Examiner in a sealed cloth bound envelope.
(3) In Case of single examiner Awardâ€‘I, II and III shall be sent to Boardâ€™s office in three different sealed envelops viz Awardâ€‘III to ACE (Secrecy) by name, Awardâ€‘II to Deputy Controller of Examinations Secrecy by name and Awardâ€‘I (Controllerâ€™s copy) to Controller of Examinations (Secrecy) by name.
(4) The Head Examiner shall send Awardâ€‘II and Awardâ€‘I (Controllerâ€™s copy) to the Board office in separate sealed packets, addressing Awardâ€‘II to Secrecy and Awardâ€“I Controller of Examinations. If Subâ€‘Examiner fails to send the results in time, automatic deduction of Rs. 5/â€‘ of each day of delay for first week and Rs 15/- per day during next week and Rs 50/- per day thereafter shall be made from his remuneration. The answerâ€‘books of test installment shall be sent alongwith the last installment.
f. When the entire scripts have been evaluated the marks be written in ink, or in red or blue pencil, on the title page prescribed for marks. Fractional award of mark on individual question should be avoided.
g. All particulars of award lists must either be filled up in the handwriting of the Subâ€‘Examiner or type written personally by him. In the later case he shall certify by signing a certificate to that effect.
h. The marks obtained by the candidates should be written in figures and words against the corresponding Roll Numbers only. The marks in the total column of the answer books should tally with the marks written in the awardâ€‘lists. Similarly the marks written in words and figures in the award list should also tally.
i. The Roll Numbers of absentees should be marked as â€œAbsentâ€ in awardâ€‘lists.
j. Whenever a Subâ€‘Examiner after consultation with the Headâ€‘Examiner finds it necessary to reâ€‘examine the whole lot of the relevant award lists, then he should prepare fresh and send it alongwith the original to Controller of Examinations (Secrecy) with the word. â€œCancelledâ€ written between bracket lines across the sheet (in red ink), which has been cancelled.
k. An award once recorded in the award list is not to be altered subsequently. If it is unavoidable to correct a clerical mistake, the examiner should draw a line crossing the award to be cancelled in such a way that the award which has been cancelled is still legible, and then write the correct award in place of the cancelled one and put his signature on the margin against the corrected item.
l. Occasionally there may be a difference of opinion between the Head and the Sub-Examiner, but as a rule in all cases of such difference of opinion, the Sub-Examiner will carry out promptly, the instructions of the Headâ€‘examiner. However, the Subâ€‘Examiner, after complying with the instruction of the Head-Examiner will bring it to the notice of the Controller of Examinations (Secrecy), stating reasons where he thinks that the marks awarded by the Headâ€‘Examiner differ from his awards by 5 or more marks.
m. The Subâ€‘Examiner at the end of assessment shall report :Â
(1) the opinion of the Subâ€‘Examiner on the general quality of the answer books examined by him.
(2) any special points that he would like to bring to the notice of the Head Examiner or the Board.
(3) Any improvement he would like to suggest for making the examination system more efficient
n. Subâ€‘examiners will be penalized to the extent of Rs100/â€‘ per mistake in case of (1 to 6) and Rs20/- per mistake (7 to 11) they commit mistake of the following nature:
(1) Answer left unmarked.
(2) Allotting of more marks than the maximum
(3) Mistake in totals.
(4) Counting marks of over attempted questions.
(5) Wrong transfer of marks to the award list.
(6) Marks in words and figures not tallying.
(7) Answerâ€‘book left unsigned.
(8) Number of pages of award lists left unsigned
(9) Correction left un-initialed.
(10) Where the subject, date, Code No. of Examiner and Code No. of Centre in the award list of Examination are left blank.
(11) Cases in which entries are mixed up
o. In case, the Subâ€‘Examiner makes excessive or frequent mistakes, he is liable to be removed from the list of Examiner-ship.
p. The following time limits are allowed to Subâ€‘Examiners for marking answer books:
100 or less answer books 7 days
101 to 200 answer books 10 days
201 to 300 answer books 15 days
The time limit is counted from the date of receipt of the packet of answer books by the Subâ€‘Examiners. All automatic deduction as per para e. (4) above per day of delay shall be made from the remuneration of the defaulter.
CAUTION: The job of a Subâ€‘Examiner is most important as it is his quality of work which is the basis of candidates result. It may be kept in mind that no injustice is done with any one and standard of marking, should be very independent, impersonal, fair, impartial and objective and no sort of favoritism, overâ€‘award and underâ€‘award may be afforded. The Subâ€‘Examiner works on behalf of the Board and is therefore supposed to be the most trusted person. If he becomes a party of personal in approach, he may not only lose the confidence of the Board, but also may not have good name in the department he belongs to.
7.6 Instructions for Head Examiners
a. If the Headâ€‘Examiner and Subâ€‘Examiner are based at the same place/ station, they may first have meeting together, discuss the paper, decide the marking pattern, based on instructions received from the Board, and then do model marking, before proceeding to mark the test installment.
b. The Headâ€‘Examiner on receipt of test installment from subâ€‘examiners shall:
(1) return the delivered installment received by him to the Subâ€‘Examiner within 48 hours and give instructions on margin where necessary;
(2) inform the Subâ€‘Examiner to proceed to examine the answer books conforming to the standard indicated by him in the test installment and
(3) if necessary issue new instructions to the Subâ€‘Examiner and ask him to submit another test installment of 15 answer books and suspend further marking till his new test installment is approved.
c. In case of parcel delivered either by local Subâ€‘Examiner personally or through a messenger, due care should be taken to see that the packets are properly sealed in the same way as these are sealed when sent by post. In all cases where a Headâ€‘Examiner suspects any tampering with the parcel, he should invariably report the matter immediately to the Controller of Examinations (Secrecy) and Subâ€‘Examiner. He will proceed further in the light of instructions given by the Controller of Examinations (Secrecy).
d. The Office will issue subjectâ€‘wise marking instructions for the Subâ€‘Examiner prepared by the Paper Setter/ Headâ€‘Examiner immediately after conclusion of the paper. If necessary the Headâ€‘Examiner may issue supplementary instructions for marking to his Subâ€‘Examiners, conforming the instructions received by the Board.
e. After four days from the date on which the Subâ€‘Examiner received packet of answerâ€‘books, the Headâ€‘Examiners shall promptly report to the Controller of Examinations (Secrecy) the names of all Subâ€‘Examiners allotted to him who have failed to submit their test installments by that time.
f. If the Headâ€‘Examiner finds that the Subâ€‘Examiner has failed to maintain proper standard and has not followed the instructions properly, the Headâ€‘Examiner may call Subâ€‘Examiner, give him instructions personally and warn him that if he does not assess the scripts according to Headâ€‘Examinerâ€™s instructions. He will be obliged to assess the scripts himself and report the matter to Controller of Examinations (Secrecy). In such a case, remuneration of the Subâ€‘Examiner could be forfeited and he shall be liable for disqualification for future appointment. An intimation to this effect should be sent to the Controller of Examinations in advance. TA & DA shall be paid by the Board on proper certification of Headâ€‘Examiner for journey performed by the Subâ€‘Examiner.
g. The Headâ€‘Examiner should maintain record of all the Subâ€‘Examiners and mark their progress in the register. Individual delay may be reported to the Controller of Examinations (Secrecy) for necessary action.
h. The Headâ€‘Examiner shall see that the Subâ€‘Examiners have filledâ€‘up all the forms that are required to be filled up under the rules at the time of dispatching the installment. The work of a Subâ€‘Examiner should not be considered complete unless all the concerned forms have been duly filled in.
i. The Headâ€‘Examiner should personally verify that the Subâ€‘Examiner has strictly, in accordance with instructions, made all corrections in the awardâ€‘list which is signed by him.
j. The Headâ€‘Examiner shall send within fifteen days of the submission of the last installment of results, the following documents:-
(1) A Confidential Report Form of Subâ€‘Examiner.
(2) His own report on the general quality of answerâ€‘books examined by him, by the Subâ€‘Examiners as received by him.
(3) Individual report of the Subâ€‘Examiners received by him.
(4) Payment Chart relating to the remuneration of Subâ€‘Examiners, his Assistant and to himself.
(5) Contingency bill on the prescribed form.
(6) Certificate accounting for all the answerâ€‘books received from the Sub-Examiners.
k. Memorandum forwarded to the Headâ€‘Examiner by the Subâ€‘Examiners should be preserved by the Headâ€‘Examiner for a period of six months after the declaration of the results and should be produced on demand from the Controller of Examinations (Secrecy).
l. The Headâ€‘Examiner shall pack the answerâ€‘books examinerâ€‘wise and roll numberâ€‘wise, and dispatch them, duly sealed, to the Controller of Examinations immediately after the submission of last installment of awardâ€‘lists. Before forwarding any such packet the Headâ€‘Examiner shall make sure by personal verification that each answer book is complete in all respects viz:
(1) The marks of individual questions and the total number of marks obtained by the candidate have been duly entered on the title page.
(2) The answer book has been duly checked by the Assistant to the HeadÂ Examiner as signified by the signature of the Assistant appearing on the title page.
(3) All queries and points of difference, if any, in respect of the awards relating to the answerâ€‘books have been finally settled between the HeadÂ Examiner and Subâ€‘Examiner concerned and;
(4) Shall forward a certificate showing that he has actually reâ€‘examined 10% of answer books excluding the test installment to ensure that there is no rushing through the scripts and the assessment is balanced and fair and that he has satisfied himself that the answerâ€‘books have been examined by the Subâ€‘Examiner concerned according to the prescribed procedure.
m. A Headâ€‘Examiner who has three or more Subâ€‘Examiners working under his supervision may appoint one Assistant for performing the duties.
n. Headâ€‘Examiner who is entitled to have Assistant, should recommend to the Controller of Examinations (Secrecy) persons who are eligible for such appointment. It should be clearly understood that Headâ€‘Examiner shall be held personally responsible for any Irregularities Committed by his Assistant. Name of trustworthy persons only should be recommended for the appointment. However, the appointment of Assistants will be made by the Board only.
o. The Assistant to Head Examiner should be at least a graduate person who have already worked as Assistant to Headâ€‘Examiner in one of the examinations, conducted by any other Board/ University or in education department may be given preference for appointment. Provided that:
(1) he is not an employee of the Federal Board of Intermediate and Secondary Education, Islamabad or an employee of a Board/ University in Pakistan.
(2) he is not a student on the roll of an affiliated institution.
(3) he is not a Subâ€‘Examiner for the Examination.
7.7 Time Limit:
(1) Three days are allowed to the Headâ€‘Examiner for revision and checking of answer books.
(2) The time limit shall be counted from the date of receipt of the last installment from the individual Subâ€‘Examiner and not from all the SubÂ Examiners collectively.
7.8 Instructions for Single Examiner
a. Single Examiner should follow the instructions for Subâ€‘Examiner and Headâ€‘Examiners wherever applicable. He shall be responsible in respect of the correctness of the totals etc.
b. The various charts, reports etc., which relate to his work are to be filled in by the Examiner himself exactly as they are to be filled by the Headâ€‘Examiner.
These charts along with the relevant reports are to be forwarded to the Office within fifteen days after the completion of the work.
7.9 Instructions for Assistant to Headâ€‘Examiner
a. The Assistant shall check each and every answer book along with its supplements. He will check the following:
(1) total has been correctly made.
(2) the marks in the interior of the answer script have been correctly reflected on the face page.
(3) all questions have been marked in required number and manner and that no question or its portion has been left unmarked.
(4) over attempted question(s) with lowest marks have been deleted.
(5) the signature of Subâ€‘Examiner has been affixed in relevant column of the answer book.
(6) marks in words and figure tally.
(7) all copies of award lists tally with each other.
(8) signature of Subâ€‘Examiner, Headâ€‘Examiner are affixed in the relevant column of each award lists.
(9) the Subâ€‘Examiner has not given more marks for any question than the maximum of that question/portion thereof.
(10) he has brought to the notice of the Headâ€‘Examiner the mistakes detected by him.
(11) he has put his signature at the appropriate place on the title of each answer book which he checked.
(12) the examiners, while recording any marks in words in the award list have added the word â€œonlyâ€ after all awards which end at a zero and before all those which are less than 10.
(13) he has maintained a detailed record of all the mistakes detected by him and at the end of the work entrusted to him has forwarded it through the Headâ€‘Examiner to the Controller of Examinations (Secrecy) on the prescribed performa alongwith the bill. He shall also communicate details of the mistakes to the Subâ€‘Examiner through Headâ€‘Examiner concerned for his information.
(14) the top of answerâ€‘book in each parcel submitted by a Subâ€‘Examiner bears the Code No of that Subâ€‘Examiner.
b. At the end of the work the Assistant shall submit to the Controller of Examinations (Secrecy) details of the number of answer books checked by him duly certified by the Headâ€‘Examiner and showing that in the opinion of the Headâ€‘Examiner the Assistant concerned performed his duties satisfactorily.
c. Full remuneration shall not be paid to the Assistant whose work is found deficient/unsatisfactory. In all cases of unsatisfactory work the deduction from the remuneration entitled to him be made as determined by the Controller of Examinations (Secrecy), who may forfeit his entire remuneration besides disqualifying him for future appointment.
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